The Importance of Document Security

Document security is a critical aspect of any business. Whether they’re physical files susceptible to loss or digital documents at risk of being hacked, confidential data can be easily compromised when the wrong people get hold of the documents. From compromising personal details of customers to revealing financial information regarding bank accounts and credit cards, companies need to take every possible measure to protect their documentation.

Password protection is a simple method to ensure that a document is not opened by the wrong person. Combining password protection with other security features for documents such as tracking views and downloading can be powerful in stopping criminals from stealing intellectual property.

When a business decides to implement security for documents, it must create a password policy that outlines the process for creating passwords and how they are maintained. This is applicable to employees as well as customers. A password policy that requires the combination of upper and lowercase symbols, letters, numbers and other characters can help ensure that passwords can’t be easily guessed or cracked by cybercriminals.

Another way to improve document security is by ensuring that only a select group of people have access to certain files, digital cabinets or features. For instance the employee data file might only be available to staff in HR while an important client pitch might only be accessible to the sales team. Utilizing document security software that permits different permissions is an effective method of accomplishing this while making sure that teams perform their tasks efficiently and effectively.

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